City of Beaumont, Texas

Purchasing Bid Process

Bid Advertisements

The City of Beaumont's formal bid advertisements are published or available in the following:

The Examiner - Local Newspaper
The Beaumont Enterprise - Local Newspaper
City of Beaumont Website
Purchasing Division Office - City Hall, 801 Main, Ste. 315, Beaumont, TX
Golden Triangle Minority Business Council - Beaumont, TX (409) 835-0151
Associated General Contractors (AGC) - Beaumont, TX (409) 835-6661
FW Dodge Reports - Houston, TX (713) 529-4895
Construction Market Data - Houston, TX (888) 956-7650
Construction Data Corporation - Austin, TX (800) 872-7878

Notices of formal and informal bids are available at this Web site and by calling or visiting the Purchasing Office. Formal bids are required by State law to be published in a local newspaper; informal bids are not. The Purchasing Division maintains an extensive database of vendors which are notified by fax, U.S. mail, or Email of upcoming bids.

Bid Delivery

Sealed formal bids (greater than $50,000) are due in the City Clerk's Office by a specified time and date. It is the vendor's responsibility to ensure that their bid is delivered to the City Clerk's office by the date and time specified. Bids are read aloud in Council Chambers and are open to the public. The City Clerk's Office is located in City Hall, 801 Main Street, Suite 125, Beaumont, Texas.

Bid Awards

Formal bids are tabulated and a recommendation for award is made to the City Council for approval. Beaumont City Council meets on Tuesday afternoon at 1:30 p.m. in City Hall Council Chambers.

Tax Exemption

The City of Beaumont is exempt from state and local sales taxes. Tax must not be included in your bids or invoices. Tax exemption certificates will be executed by the Purchasing Division and furnished upon request.

Invoicing

Invoices must be submitted to the following:

Accounts Payable
City of Beaumont
P.O. Box 3827
Beaumont, TX 77701

To ensure prompt payment, invoices must reference a Purchase Order number. The City attempts to pay all invoices in accordance with quoted terms. Checks are mailed once a week. Questions regarding payments should be directed to the Accounts Payable Division, (409) 880-3789.