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Patrick Bardwell
Purchasing Manager
P.O. Box 3827
Beaumont, TX 77704-3827
Phone (409) 880-3720
Fax (409) 880-3747
Purchasing Division
The City has established policies in accordance with
Texas State Laws. The Purchasing policies have been designed to
stimulate competition, prevent favoritism, and secure the best goods and
services at the lowest price.
The
Purchasing Division's office is located in
City Hall at 801 Main Street, Suite 315, Beaumont, Texas.
Regular business hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.
Vendors are welcome anytime during our business hours but it is
recommended that you call for an appointment to assure availability.
If
you are interested in doing business with the City, we suggest
the following:
●
Contact Purchasing
- Start by contacting this Division before going directly to another
department. Depending on
the nature of the goods, there may be occasions when a vendor is
directed to a specific department.
●
Visit -
visit with a City Buyer any afternoon between 2 pm and 4 pm., Tuesday
through Thursday. We can explain
the City's Purchasing system and the conditions governing our
purchasing process.
● Bid
Notices - Read the
Thursday edition of the The Examiner. Formal bid notices
are published weekly
in the Classified section under Legal Notices.
● Open Bids
- Call the Purchasing Office at (409) 880-3720 and ask for the list of
"Open Bids". We also welcome
you to stop by and view the list of bids posted in our office.
TYPES OF BIDS
There are two types of bids:
●
Formal
Bids - Bids for items exceeding a $50,000
cost estimate. Formal bids are published once a week for two
consecutive weeks in the Legal Notices of the Beaumont Enterprise.
Bids must be submitted in accordance with
prepared specifications which describe the goods or services and the
terms and conditions for bidding.
● Informal Bids -
Bids for items estimated to cost between $3,000 and $50,000 for which
the vendor is requested to
submit a written quotation.
AWARDING OF BIDS
Formal bids must be returned by the
vendor to the City Clerk's Office by the time and date specified. The
bids are publicly opened
and each is read aloud. After bid opening, all bids are tabulated and
evaluated. When the bid analysis is completed, a recommendation is
submitted to City Council. Council votes to approve or reject the
recommended bid.
EXCEPTIONS TO FORMAL BIDS
Not every purchase over $50,000 requires formal bidding. Exceptions
include: personal, professional, or planning services,
acquisition of land for rights-of-way, emergency purchases and items
with only one source.
MINORITY BUSINESS ENTERPRISE
If you are an MBE (Minority Business Enterprise) firm and
wish to be recognized as such by the City of Beaumont, you must complete
the required MBE forms. For the proper forms and more information
concerning MBE Certification requirements, please contact:
Physical
Address:
City of Beaumont
Finance Dept.
801 Main, Ste. 320
Beaumont, TX 77701
Phone: 409 880-3183
Mailing Address:
City of Beaumont
Finance Dept.
P.O. Box 3827
Beaumont, TX 77701
BIDDER'S LIST
The Purchasing Division maintains a list of vendors classified by the
type of products or services they sell. Any
person or company may
be placed on the City's bidders' list and be notified of upcoming bids
if they have completed
a bidder's application.
BID
SPECIFICATIONS
To request specific bid specifications: Email
Brenda Dean at
bdean@ci.beaumont.tx.us or call 409.880.3720.
Include the following information:
● Contact Name
●
Company Name
●
Address
●
City
● State
●
Zip
●
Phone
● Fax
●
Email
●
Bid Number